Pre-Award: Proposal Preparation Assistance

Policy on Internal Deadlines for Sponsored Programs Applications to External Organizations   (Effective Date : February 1, 2020)

Highlights of the policy:

  • The Foundation must be notified of your intent to submit a proposal at least five (5) working days prior to the sponsor’s deadline. (Send email to preaward@odu.edu)
  • Completed proposal packets are expected prior to close-of-business five (5) working days before the sponsor’s deadline. (A complete packet is comprised of all required proposal documents, a final budget, and a routed Proposal Transmittal Form (PTF).)
  • Complete and finalized proposal packets must be received by close-of-business two (2) working days before the sponsor deadline.

Locating Funding Opportunities

  • Assistance with funding opportunities is provided by the Office of Research.

Preparing Proposals

  • Inform Pre-Award of your intent to submit a proposal. Please attach to your email any guidelines, program announcements, request for proposals (RFP), etc., related to the proposal. After contacting Pre-Award, you will receive an email stating which Pre-Award administrator has been assigned to assist you.
  • The National Institutes of Health (NIH), Public Health Service (PHS) agencies and some other sponsors require completion of the ODU Significant Financial Interest (SFI) Report form by all investigators BEFORE a proposal can be submitted to comply with PHS Financial Conflict of Interest (FCOI) regulations.
  • Use this guide to help you prepare your proposal.

Preparing Budgets

  • Inform Pre-Award of your need for assistance preparing a budget.
  • Use the Budget Development Form to communicate your budget needs to Pre-Award.
  • Use this guide to help you understand budgeting.

Preparing the Proposal Transmittal Form (PTF)

General Help

  • Consult the FAQs if you have questions or contact Pre-Award.
  • Call 757-683-4293 and ask to speak with a Pre-Award administrator.