Do you ever use ODU classified employees to work on funded research projects? If so you need to be aware of the procedure on Secondary Employment of a University Classified Employee through the Research Foundation, effective November 1, 2005.

In order to hire an ODU employee on a funded project, written approval for outside employment by ODU
classified employees through the Research Foundation must be obtained and placed on file with the University’s Department of Human Resources and the Research Foundation.

Approval is obtained by completing an “Old Dominion University Classified Employee Secondary Employment with ODURF Guidelines and Approval Form” and obtaining required approval signatures from the employee’s supervisor and the appropriate ODU Dean or Vice President prior to work being authorized.
The Old Dominion University Classified Employee Secondary Employment with ODURF Guidelines and Approval Form” is available in the forms section of the Research Foundation website www.researchfoundation.odu.edu/forms/forms.htm or from the ODU Human resources Department or the Research Foundation Human Resources Department.

The completed and signed “Old Dominion University Classified Employee Secondary Employment with ODURF Guidelines and Approval Form” must be forwarded to ODU Human Resources and a copy attached to the ODURF Payroll Authorization Form (108) authorizing the work. Employment status at the Research Foundation will be “Temporary” (hourly paid).

ODU classified employees must complete new hire paperwork at the Research Foundation prior to work being authorized. The Research Foundation is a separate corporation. ODURF timesheets must be completed for all hours worked indicating “in” and “out” times outside of the employee’s ODU work schedule. Each timesheet must be signed by the employee, the PI or authorized signatory, and the appropriate ODU Dean or Vice President.

If you have any questions please contact the Research Foundation human resources staff by calling 683-4293, ext. 200 for Alan Bohache, abohache@odu.edu, ext. 201 for Larry Heitzman, lheitzma@odu.edu, ext. 202
for Deidre Odom, dnodom@odu.edu.