The Research Foundation Board of Trustees promulgated certain policies in accordance with the federal Cost Accounting Standards Disclosure Statement (DS-2) process. The policies provide documentation to formalize existing procedures but do not reflect change in practices. These policies and procedures relate to specific areas of compliance with OMB Circulars A-21 and A-110. The following is a brief overview of the proposed policies:

COST SHARING ON FEDERAL SPONSORED AGREEMENTS – Identifies and defines types
of cost sharing for sponsored agreements. Also identifies the documentation requirements at time of proposal submission and post-award compliance.

COST TRANSFERS ON SPONSORED AGREEMENTS – Provides guidelines to identify and correct errors in allocating direct charges to sponsored agreements in timely and consistent manner and to provide proper documentation of these
transfers

IDENTIFICATION AND TREATMENT OF UNALLOWABLE COSTS – Defines allowable and unallowable costs as identified in OMB Circular A-21

CONSISTENCY IN CHARGING ADMINISTRATIVE AND CLERICAL COSTS ASSOCIATED WITH RESEARCH – Provides guidelines when direct charging of administrative and clerical directly to sponsored projects is permitted in accordance with OMB Circular A-21 and the Federal Cost Accounting Standards Board.

SERVICE CENTERS – Defines and provides guidelines for the establishment and
monitoring of various types of service centers. Service center include Recharge Units, Specialized Service Facility and Service Facilities.

The full text of these and other policies is on the Research Foundation website, https://researchfoundation.odu.edu/polproc/polproc.htm