SUBMISSION OF REQUISITION
The PI, or delegate, must submit a Purchase Requisition to begin the purchasing process. A requisition can be submitted via paper using the “Requisition to Purchase Supplies, Services, Equipment, Other” form or electronically from the ODURF website https://hera.odurf.odu.edu/purchasereq/purchasereq.php. The PI or delegate must have a valid MIDAS account to access the electronic requisition system.
|Dollar Value of Purchase||Quotations Required|
|$5,000 or less||No quotations are required. Submit standard requisition to ODU Research Foundation Purchasing.|
|$5,001 to $25,000||Three quotations required. Telephone, internet or catalog references are acceptable.|
|$25,001 to $100,000||Three written quotations are required. Written quotations must be attached to requisition when submitted.|
|Over $100,000||Sealed bids. The Principal Investigator must provide written specifications. ODU Research Foundation Purchasing shall coordinate bid proposal and award process.|
State and GSA Contracts –Any item covered by a Commonwealth of Virginia or General Service Administration (GSA) contract, regardless of the dollar amount, is exempt from the above guidelines.
Single Source Justification –Justification of single or sole source should include unique performance factors of the product specified, why these specific factors are required and what other products have been examined and why rejected. Equipment component or compatibility justification must identify the compatible equipment and vendor from whom purchased.
Requests for radioactive and biohazard items must be approved by the appropriate officer in the respective departments, and any request for controlled substances must be accompanied by DEA Form 222.