Project Lifecycle

Need assistance with grant/contract funding? Please see the details for the Sponsored Project Life Cycle below.

 Pre-Award
 Post-Award
 Grants Accounting

Pre‐Award

This includes budget review, proposal review and submission, sponsor communication, and other tasks included in applying for state, private, and federal funding. For questions, please contact the Pre-Award team at preaward@odu.edu.

Pre‐Award Tasks

  • Proposal Budget Preparation – Principal Investigator
  • Proposal Budget Review and Approval – Pre-Award administrator
  • Proposal Submission – Pre-Award administrator

Post‐Award

This includes post‐award compliance responsibilities including requesting prior approvals, setting up projects, ensuring charges are allowable, monitoring and approval of expenses, and closing out projects. For questions, please contact the Post-Award team at rfawards@odu.edu.

Post‐Award Tasks

  • Grant/Contract Acceptance – Post-Award administrator
  • Change of Principal Investigator – Post-Award administrator
  • Award and Grant ID Setup – Post-Award administrator
  • Requesting a Budget Revision – Post-Award administrator
  • Budget Revision – Post-Award administrator
  • Award Budget Setup – Post-Award administrator
  • Expenditure Review and Approval – Post-Award administrator
  • Grant Budget Monitoring – Post-Award administrator
  • Grant Financial Questions – Post-Award administrator
  • Correction of Unallowable Cost – Post-Award administrator
  • Request a Cost Transfer – Post-Award administrator
  • Closing out an Award – Post-Award administrator

Grants Accounting

This includes all financial responsibilities including purchasing, invoicing, payroll, and financial reporting. The ODU Research Foundation utilizes a centralized contact point for grants administration so many grants accounting processes will flow through the Post-Award administrator for resolution. For questions, please contact the Director of Finance and Administration or the Controller at rfawards@odu.edu.

Grants Accounting Tasks

  • Cost Transfers – Post-Award administrator
  • Submission of Purchase Requisitions – Purchasing Specialist (rfPurchasing@odu.edu)
  • Submission/Payment of Invoices – Accounts Payable Specialist (rfInvoices@odu.edu)
  • Project Billing and Receivables – Post-Award administrator
  • Submission of Financial Reports – Post-Award administrator
  • Employee Setup – Human Resources Generalist (rfHR@odu.edu)
  • Timesheet Submission – Payroll Administrator (rfTimesheets@odu.edu)
  • Payroll Processing/Tax Forms – Payroll Administrator (rfPayroll@odu.edu)