E-VERIFY PROGRAM and REQUIRED EMPLOYEE PAPERWORK

Beginning January 2009 the Research Foundation, because it is a federal contractor, will be required to participate in the federal E-Verify program to check documentation employees use to establish their eligibility to work in the United States.

Significant fines and the potential for debarment as a federal contractor are consequences for violations of governing rules. Principal Investigators and other hiring authorities will be held responsible for any fines or monetary penalties due to violation of federal work authorization or E-Verify regulations if the violations result from their failure to follow established Research Foundation employment policies and procedures, such as allowing someone to work prior to completing new hire paperwork. Any such fines or penalties will be allocated to investigator or department discretionary accounts.

PI's and hiring authorities are reminded that PRIOR to starting work, all new employees must complete new hire paperwork including INS Employment Eligibility Verification Form (I-9), Federal (w-4) and State (VA-4) tax forms, as well as any other required paperwork. Work to be paid through the Research Foundation is not authorized until these documents are completed at the Research Foundation or, for internationals, the International Student and Scholar Services Office (ISSS).

Upon completion of the I-9 form and other required new hire paperwork by the new employee, the Research Foundation will verify documents submitted to establish work authorization through the online E-Verification process. It is anticipated that this new requirement to participate in E-Verify will slow down the process for all new hires whether international, permanent resident or U.S. citizen. We appreciate your patience.

Alan Bohache
Director of Human Resources
757-683-4293 x 200
abohache@odu.edu