REQUIREMENTS BY TYPE OF EMPLOYEE
Regular: Full time employee scheduled to work 30 hours or more
per week with the anticipated duration of 6 months or more. Eligible
for fringe benefits. Competitive recruiting through Research Foundation
process required (See Recruiting Process instructions below). Budget
object code 5190 for Professional positions; budget object code 5132
for Technical and Clerical positions.
Temporary (non-student): Non-student employee may be full time
(30 hours or more per week) for no greater that 6 consecutive months.
Competitive recruiting through Research Foundation process required
for full time temporary positions (30 or more hours per week) exceeding
60 days in duration (See Recruiting Process instructions below). Non
competitive appointments permitted only for full time employment of
less than 60 days duration, or part-time position of less than 30 hours
per week. Employment applications must be completed regardless of whether competitive or noncompetitive recruitment. Recruiting assistance available for part time temporary employees
through Research Foundation. Budget object code 5131.
Casual Student: Appointments made for undergraduate and graduate
students by Principal Investigator. Casual students typically recruited
by Principal Investigator through Department. Recruiting assistance
available for casual student through Research Foundation. Maximum 20
hours per week performance during academic periods. May work more during
breaks and summer period. Budget object code 5131.
Graduate Research Assistant (GRA): Graduate student appointments
made through University process and academic department. Nominal 20
hour per week performance during academic periods. Budget object code
Faculty: University academic faculty who are conducting summer
research, or research overload during academic year with approval from
ODU Academic Affairs, and are receiving direct pay though the Research
Foundation. University faculty are recruited by university through university
process. Budget object code 5120.
Self Supporting Research Professional (SSRP): Appointed by University.
May also have Research Faculty status at university. Generally employed
full-time and eligible for fringe benefits. Responsible to generate
own support. Budget object code 5190.
Postdoctoral Associate: Further training appointments anticipated
to last 1 to 2 years in duration. Competitive recruiting through Research
Foundation process required (See Recruiting Process instructions below).
May use competitive recruiting conducted through University process
with prior approval of Research Foundation Human Resources Department
and documentation of recruitment actions undertaken. Budget object code
RECRUITING PROCESS TOP
The Old Dominion University Research Foundation is a federal contractor
and is required to adhere to numerous employment regulations concerning
Equal Opportunity/Affirmative Action in all of its recruiting and employment
practices. These requirements apply to employment opportunities filled
through the competitive Research Foundation recruiting process, and
to GRA and Casual Student appointments recruited and filled by the PI.
The PI as the hiring decision-maker is responsible for insuring adherence
to all applicable legal requirements in recruiting and selecting their
employees. Guidance and assistance with adherence to lawful employment
practices and requirements is available by contacting the Research Foundation
Human Resources Department.
Human Resources (HR) for assistance in recruiting for all Regular status,
Postdoctoral Associate, and Temporary (non-student) positions working
30 hours per week or more and exceeding 60 days in duration. Assistance
is also provided in recruiting for other types of employees (Casual
Students, Graduate Research Assistants, short term and part-time Temporary)
as requested by the PI.
RECRUITING PROCESS STEPS
The following processes and steps are typically completed during the
recruiting process. Items are listed in their approximate order of occurrence
during the recruiting process:
Position Description and recruitment advertisement(s) established
with PI. Minimum education, experience, knowledge qualifications,
and skill requirements identified.
band and starting rate established with PI.
eligibility or exemption from overtime determined by HR.
and job postings approved by PI are placed by HR in agreed upon media.
PI provides project number(s) to be charged.
are received and tracked by HR. Electronic copies are sent by e-mail
to PI for review. PI provided with "Applicant Status Sheet"
to rate minimum qualifications and indicate outcome of candidate review.
Any Resumes or letters of interest for a listed vacancy sent directly
to the PI with out going through the ODURF jobs system must be forwarded
to Human Resources for in processing and tracking.
reviews all candidates and determines if minimum qualifications are
met. PI indicates if individual meets minimum qualifications or not
on the "Applicant Status Sheet". Individuals meeting minimum
qualifications are considered as qualified applicants for reporting
and tracking requirements.
selects qualified applicants to be interviewed. PI notes if
selected for interview or not on "Applicant Status Sheet".
Note that during a federal recruiting compliance audit the PI may
be asked why certain individuals from the minimum qualified group
were selected for interview and other were not. PI should keep notes
sufficient to answer auditor questions. May annotate reason for
non-selection on Applicant Status sheet.
or selection committee interviews selected applicants. PI notes interview
date(s) on "Applicant Status Sheet". Interview assistance
and information on permissible and prohibited inquiries during the
interview process are available from HR. If you are not well versed
on lawful interviewing practices please contact HR for information
notifies HR of applicant(s) selected for position. PI indicates outcome,
Not Hired or Hired, on "Applicant Status Sheet" for all
applicants who were interviewed.
- PI returns all annotated and signed "Applicant Status Sheets"
to Research Foundation HR
sends "Regret Letter" to all other applicants who were interviewed.
HR will assist with regret letters upon request of the PI. Sample
letter format available from HR.
- Human Resources will make an official and formal offer of employment.
Any job offer to the selected candidate must come from the Research
Foundation Executive Director or designated human resources official(s)
to be binding.
acceptance of the offer, HR will establish starting date and will
make an appointment for new employee sign-up on the employee's first
day of employment.
REMINDER - PI must maintain copies of all recruiting documentation (interview
notes, reference letters, etc.) not returned to the Research Foundation
for a period of at least 3 years for EEO/AA compliance. The Research
Foundation has maintained the originals of all resumes and applications
received. The Resume and application copies that were sent to PIs
may be keep or destroyed after the recruitment cycle has finished.
Should you have any questions, please call or e-mail:
ODU Research Foundation Human Resources at 757-683-4293
Rana Harper, 757-683-7239 (firstname.lastname@example.org)
Deidre Odom, 757-683-7240 (email@example.com)
| Human Resources