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Proposal Transmittal Form Instructions                                                 Home > Grants/Contracts > PTF Instructions

These instructions are for the hardcopy version of the Transmittal Form.

  1. Principal Investigator Name of person who will be responsible for conduct of work on project.
  2. Department Provide department names where Principal Investigator works and receives mail.
  3. Telephone & Ext. Provide telephone number for Principal Investigator.
  4. Fax No. Provide facsimile number for Principal Investigator.
  5. Email Address Provide e-mail address for Principal Investigator.
  6. Project Title Enter unique name of project.
  7. Proposal Type Check as appropriate: 1) solicited or unsolicited proposal type box and 2) further classification of new, resubmission, continuation, renewal or supplement.
  8. Project Type Check appropriate project type box.
  9. Current ODU Research Foundation Award No. If related to existing ODU Research Foundation award, provide ODU Research Foundation award number.
  10. Current Sponsor Award No. If related to existing ODU Research Foundation award, provide SPONSOR award number.
  11. Sponsor’s Name and Associated Information Enter name of sponsor organization/agency, point of contact, and mailing address to which proposal is being submitted. Note: Sponsor’s street address, building and room numbers MUST be included for proposals being mailed by overnight mail.
  12. Sponsor Deadline Information Provide date when proposal MUST be received by sponsor, if applicable. Check delivery method and required number of copies of proposal.
  13. Initial Period Provide initial project performance period for which funding is requested.
  14. Total Period Provide entire project performance period for which funding is requested.
  15. Indirect Cost Rate Check appropriate box for indirect cost rate used for calculating project’s budget.
  16. Indirect Cost Rate Restrictions Check appropriate box if the sponsor restricts indirect cost rate for proposal. If sponsor allows for full approved indirect cost rate, but a waiver is requested, a copy of the Vice President for Office of Research approval MUST be attached. If sponsor prohibits or restricts indirect cost rate, a copy of written policy MUST be attached.
  17. Amount Requested (Year 1) Provide amount of funding requested from sponsor for initial project performance period.
  18. Amount Requested (Total) Provide amount of funding requested from sponsor for the entire project performance period.
  19. Cost Sharing (Year 1) Provide amount of cost share funding proposed for initial project performance period.
  20. Cost Sharing (Total) Provide amount of cost share funding proposed for entire project performance period.
  21. University Contribution Check appropriate box documenting source of proposed cost sharing.
  22. Intellectual Property/Background Technology Check appropriate box in response to provided questions.
  23. Sub-recipient Agreement Check appropriate box in response to provided questions.
  24. Animals Check appropriate box in response to provided questions.
  25. Human Subjects Check appropriate box in response to provided questions.
  26. Radioactive Materials Check appropriate box in response to provided questions.
  27. Recombinant DNA Techniques Check appropriate box in response to provided questions.
  28. Environmental Health & Safety Check appropriate box in response to provided questions.
  29. Research Activity Categories Check research category best describing the nature of proposed research. To determine the correct Research Category, view the NSF NCES fields in this PDF document.
  30. Disclosures and Certifications Principal Investigator’s signature to Proposal Transmittal Form document acknowledgement and agreement to comply with requirements of this section.
  31. Principal Investigator The lead Principal Investigator, retains administrative and fiscal responsibility for this project, and should provide signature first. All other Co-Principal Investigators should provide their signatures in space provided. Please allocate associated percentage credit for proposal between the Principal and Co-Principal Investigators.
  32. Abstract Provide a summary of research in space provided with additional information attached as appropriate.
  33. Additional Approvals Signatures are required for Principal and Co-Principal Investigators' Department Chairs or Center Director and Dean of College/School. Proposals containing 1) institutional cost share or 2) voluntary waiver of indirect costs (full or partial) also require the signature of the Associate Vice President, Office of Research.