Preparing a Grant Application Home > Grants/Contracts > Grant Preparation
Overview
Steps to Creating a Successful Proposal
Reference Guide to Creating Budgets
Organizational Information for Completion of Proposal Forms
Completing the Proposal Transmittal Form
Copying and Mailing the Proposal
Who Can Help
Overview TOP
In broad summary, the preparation of a grant application for submission
involves 1) locating a funding source; 2) writing a narrative such that
the science is both of high quality and well presented; 3) Preparing
the rest of the sponsor requested documents which include the budget
and other required forms; 4) completing a Proposal Transmittal Form;
and 5) submitting the proposal packet to the funding source by the deadline
date.
Steps to Creating a Successful Proposal TOP
Reference Guide to Creating Budgets TOP
See this page to obtain the correct formulas for calculating salaries and wages, fringe benefit rates, and facilities and administrative costs.
ORGANIZATIONAL INFORMATION FOR COMPLETION OF PROPOSAL FORMSTOP
Tax Identification/Employer Identification
IRS Employer TIN/EIN Please call our office at 757-683-4293 to obtain this number.
NIH Entity Code (for use with NIH only) 1546068198A1
Commercial and Government Entity System
CAGE Code 5D075
North American Industry Classification System
NAICS Code (1) 541710
NAICS Code (2) 541720
Dun and Bradstreet Number
DUNS No. 077945947
Federal Interagency Committee on Education
FICE Code 003728
Standard Industrial Classification
SIC Code 8733
NSF Organizational Code (Awardee) 0037283001
NSF Organizational Code (Performing-ODU) 0037283000
Animal Assurance Number (IACUC) A-3172-01
Federal Wide Assurance Number (FWA)
Human Subjects 00000273, expires January 31, 2015
Cognizant Federal Agency Contact:
Linda B. Shipp
Contracting Officer
Office of Naval Research
(703) 696-8559
linda.shipp@navy.mil
Miscellaneous Information
Oversight Agency Department of Defense (DOD)
Congressional District Virginia, 2nd District (VA-002)
Trading Partner ID Number (TPIN) FEID (Federal Identification Number)
ODU DUNS No. 041448465
ODU TIN No. Please call Old Dominion University to obtain this number.
Completing the Proposal
Transmittal Form TOP
The Proposal Transmittal Form is the legal document with which the Research
Foundation is authorized by the University to process funding applications
and awards. Any investigator applying for funding is REQUIRED to complete
a Proposal Transmittal Form.
Assigned pre-award GCA will provide principal investigator with form.
Provide the requested basic information (name, title, etc.) and attach an abstract of the proposal. Your pre-award GCA will complete the "budget data" portion. Also complete the "Investigator(s) Disclosures and Assurances" section. This is where investigators are required to disclose any significant financial interest that would reasonably appear to be affected by the research proposed.
For more information, please contact your assigned pre-award GCA.
If the
project involves human subjects, animals, radioactive substances, hazardous
wastes, biohazards, etc., then the Investigator must design the proposal
to comply with the laws governing such research. (Please see Proposal
Transmittal Form instructions or call your GCA for assistance.)
Intellectual Property generally refers to patent, copyrights, trade
secrets, etc., that might be utilized in or result from research activity.
If the proposal includes the use of or development of an existing intellectual
property, or the likely creation of a patentable invention or software,
mark the Intellectual Property box on the Non-Standard Proposal Transmittal
Form and contact the Office of Research Licensing Manager, for assistance.
In addition, if the solicitation for research proposals or any documents
provided by the sponsor contain language related to intellectual property,
contact the Office of Research Licensing Manager for assistance before
developing/submitting the proposal. Some solicitations or sponsorship
agreements contain clauses which contravene state law.
Required Signatures for Proposal Transmittal Forms include: the Principal
Investigator(s), the Department Chair(s), the College Dean(s) and the
Vice President for Research, when applicable.
The Investigator is responsible for obtaining all signatures prior to
submitting the Proposal Transmittal Form to their pre-award GCA. Completed
and signed Proposal Transmittal Forms are required before the proposal
packet can be submitted to the sponsor. PLEASE ALLOW ADEQUATE TIME
FOR DEPARTMENT/DEAN OFFICE REVIEW AS WELL AS ODURF PROPOSAL PACKET FINAL
REVIEW AND SUBMISSION TO SPONSOR.
Copying/Mailing/Electronic Processing of the Proposal TOP
The ODU Research Foundation is the authorized official for submission of all electronic and hardcopy proposals to funding agency. If hardcopy proposal, the research Foundation will make the appropriate number of copies of the proposal (when necessary) and submit them to the sponsors per their instructions.
Who Can Help TOP
Funding Sources:
The ODU Office of Research subscribes to Grant Forward so that all ODU faculty, students and staff can search for funding opportunities. Links to databases and many funding agencies are maintained on the ODU Office of Research's Opportunities for Funding webpage. For assistance in identifying funding opportunities or for additional information, please contact Dan Campbell, Research Development and Outreach Coordinator, at dcampbel@odu.edu.
Narrative Preparation:
The Office of Research currently has 3 Grant Development Specialists (GDS) for ODU. Melissa Hallman (mthallma@odu.edu) is the GDS for the College of Arts & Letters and Darden College of Education. Stephen Landowne (slandown@odu.edu) is the GDS for the Batten College of Engineering & Technology, College of Sciences and Strome College of Business. Liz Saltzman (esaltzma@odu.edu) is the GDS for the College of Health Sciences. The Grant Development Specialists' services include: developing an initial proposal outline based on solicitation or agency specific requirements; reviewing the proposal to assure required components are addressed; specific guidance in proposal writing and editing; drafting and obtaining letters of support; and coordination of grant teams and related resources. They also serve as a liaison between the colleges and the Office of Research in identifying funding opportunities and networking for collaborative research projects.
Budget
Development, Subcontracts:
The ODU Research Foundation pre-award GCA assists Investigators in creating budgets, writing budget cost detail justifications, and completing the Proposal Transmittal Form. The pre-award GCA also works with Investigators in obtaining the necessary materials from prospective sub-recipients for inclusion in the proposal budget.
Human
Subjects, Radiation Safety and other areas of Research Compliance:
Adam Rubenstein (arubenst@odu.edu),
Research Compliance Coordinator is the liaison to the University's research
protocol review committees (human subjects, animal subjects, radiation
safety, & biosafety). He ensures compliance with federal regulations
governing research risks and he reviews research proposals for adherence
to federal and internal procedures and guidelines. Also, he coordinates
training and education regarding research ethics and professional development.
For more information, please go to the Research Compliance webpage: http://www.odu.edu/ao/research/compliance/index.shtml
Intellectual
Property:
Khaled Abul-Hassan (kabulhas@odu.edu) is the Director of Patents & Licensing and his primary responsibility is to evaluate and market ODU intellectual property and technology, including the prosecution of patents and copyrights and the negotiation of licensing 2greements.
For more information, please go to the Intellectual Property and Technology
Transfer webpage at: http://www.odu.edu/ao/research/ip/index.shtml